| Questions and Answers About Online Quarterly Reporting |  | |
 |
 |
 |
|||||
|
|||||||
 |
 |
||||||
Owners and bookkeepers/accountants
I'm a self-insured employer, what online system do I use to report to L&I?
Self-insured employers use SIEDRS (Self-Insurance Electronic Data Reporting System) to report claim information to L&I.
- Is my e-mail address saved in the system?
Yes, the e-mail address of the preparer is saved.
- What tools are we providing for people who file for multiple accounts?
The system provides a navigation page listing all the accounts filed by the same person(s) or firm(s).
- Can employers pay ahead of time?
Employers can schedule a payment ahead of time. Beginning with the first day of the quarter, an employer can fill out the report online and schedule an electronic fund transfer for the due date.
- How can employers change a report they have already filed online?
You have the option of submitting a request to amend your report online.
After filing a report, you must wait at least 2 days before you can request a change to it.
- Can the owner and accountant file for the same quarter?
No, the system will only accept 1 report per quarter per business.
- After bookkeepers or accountants leave a business, how will new people replace them?
When signing up for the Claim & Account Center, the system asks you to select a relationship, for instance, worker, employer, or third-party administrator/accountant. If a new bookkeeper or accountant is already registered with an Accountant relationship and has the Account ID and Participation Activation Code (PAC) for the account they want to access, they will be able to add the new account to their list of accounts they represent.
If new third party administrators, bookkeepers, or accountants aren't already registered with an Accountant relationship, you must first submit a written request to your account manager to file on your client's behalf.
- Where can I find my confirmation number?
Once you have submitted your report, the system will display a confirmation page with a confirmation number located near the top of the page. This is the only time the confirmation page will appear. If you want this page for your records, you will need to make a screen print of it at this time.
- Can a bookkeeper or accountant add or remove an inactive account from their list?
Yes, a bookkeeper or accountant can add an account to their list or remove one that is no longer active. To add an account to your list, you will need the PAC code for that account.
System features
- What is the Filing Status column?
For people who file for multiple accounts, this column will show whether accounts are ready to file, being saved, already filed, or overdue.
- What is the Save feature?
The Save feature will allow you to enter the Gross Payroll and Worker Hours and save the report and return to submit it later.
This feature is useful if the report needs to be approved by someone else before submitting. Don't forget to go back and submit your report – you won't receive any reminders that you have a saved report that still needs to be filed.
The Save feature won't save any business changes such as address, phone number, requests to close your account, or any banking information entered before saving the report.
- Will the system automatically remind employers when quarterly reports are due?
- What is the turnaround time for online requests to change addresses or risk classes?
After you request a change online, it can take up 7 business days for your account manager to make the change. If you mail the request, the change can take up to 3 weeks.
- If employers have a previous balance owing, will the new system show it?
Yes, the system will carry over the balance from the previous quarter. If an employer files a report late, Deluxe File will calculate the penalty and interest automatically.
- Will L&I ever be able to accept credit cards?
L&I is evaluating the possibility of providing this service in the future.
- Will a user need to register separately for the Quarterly Reporting System and the Claim & Account Center?
No. Since the new reporting system is now within the Claim & Account Center (CAC), all users will only have to log in through CAC. New online filers will need to register for a Secure Access Washington (SAW) ID and apply for the CAC service.
- What about the customers that use dial-up?
Customers can use dial-up but broadband will provider quicker responses from the system.
