Owners and bookkeepers/accountants

• Do I have to file a report if I have zero hours to file?

  Yes. If your Industrial Insurance Workers Compensation account is active, you must file a quarterly report, even if you have zero hours to report.

• If I file online can I still pay by paper check?

  Yes, there are several different payment options. By selecting paper check as a payment option online, you will send in a payment voucher with your paper check. Get address information.

• I am changing my bookkeeper or accountant to file my quarterly reports. What do I need to do?

  The employer and the bookkeeper or accountant need to fill out their portion of the Quarterly Report Authorization form (43 KB PDF).(www.dor.wa.gov). If you have questions, please contact 360‑902‑4988 or QuarterlyFiling@Lni.wa.gov.

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• I'm a self-insured employer, what online system do I use to report to L&I?

  Self-insured employers use SIEDRS (Self-Insurance Electronic Data Reporting System) to report claim information to L&I.

• Is my email address saved in the system?

  Yes, the email address of the preparer is saved.

• What tools are we providing for people who file for multiple accounts?

  The system provides a navigation page listing all the accounts filed by the same person(s) or business(s).

• Can employers pay ahead of time?

  Employers can schedule a payment ahead of time in the Claim & Account Center (CAC) . You must set up an Electronic Funds Transfer (EFT) in CAC before scheduling a payment.

• How can employers delete or amend a report they filed online?

  In the Claim & Account Center (CAC) , under Quarterly Reports, if you can delete the current quarter report you filed online it will show under Filing History. If you cannot delete the current quarterly report you filed online, the Amend Report request will show once the report is processed in our system. The Amend Report link is also available to those who filed using paper.

• Can the owner and accountant file for the same quarter?

  No, the online filing system will only accept 1 report per quarter per business.

• Where can I find my confirmation number?

  Once you have submitted your report, the system will display a confirmation page with a confirmation number located near the top of the page. This is the only time the confirmation page will appear. If you want this page for your records, you will need to make a screen print of it at this time.

• Can a bookkeeper or accountant add or remove an inactive account from their list?

  Yes, a bookkeeper or accountant can add an account to their list or remove one that is no longer active. To add an account to your list, you will need the PAC code for that account.

• Will I continue to receive paper quarterly reports in the mail once I start filing online?

  Paper reports will stop after you've filed online by any of the available methods. If you opened an Industrial Insurance Workers Compensation Account after June 3, 2011, you will automatically not be receiving paper quarterly reports.

• How can I get paper reports again if I don't want to continue filing online?

  Please contact your account manager or customer service at 360-902-4817 to request paper quarterly reports.

System features

• What is the Save feature?

  The Save feature will allow you to enter the Gross Payroll and Worker Hours and save the report and return to submit it later.

  This feature is useful if the report needs to be approved by someone else before submitting. Don't forget to go back and submit your report – you won't receive any reminders that you have a saved report that still needs to be filed.

  The Save feature won't save any business changes such as address, phone number, requests to close your account, or any banking information entered before saving the report.

• Will the system automatically remind employers when quarterly reports are due?

  No. Please sign up for L&I's Quarterly Reporting Email list.

• What is the turnaround time for online requests to change addresses or risk classes?

  After you request a change online, it can take up to 7 business days for your account manager to make the change. If you mail the request, the change can take up to 3 weeks.

• Will the system show a previous balance owed?

  Yes, the system will carry over the balance from the previous quarter. If an employer files a report late, penalties and interest will automatically be calculated.

• When will L&I be able to accept credit cards?

  The credit card payment option is available in QuickFile and the Claim & Account Center . Customers can pay by credit card for Regular, Late, and Amended reports. There is a 2.5% processing fee (a minimum of $3.95). Labor and Industries does not charge this fee. The fee is charged by the credit card vendor, Official Payments.

  Customers may use Master Card, Discover, or American Express. Visa is not accepted at this time.

• What about the customers who use dial-up?

  Customers can use dial-up but broadband will provider quicker responses from the system.