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Filing a Public Records Request With L&I


Things to know before submitting a request

Important: If you are requesting records on behalf of someone else, you will need their authorization for us to release their records to you.

To prove authorization, you will need to provide one of the following with your request:

OR

  • Attorneys only: Washington State Bar Association number and stating in request what party you represent.

How to file a public records request

  • Submit your request online. To help us locate the records you need it is helpful if you can provide us as much of the following information as possible:
    • Required: Name, mailing address, email, and phone number of person making the request.
    • Who are you making the request for? Yourself, your employer, your client, news media organization, or other. Please remember to attach a signed authorization to release if you are requesting records on behalf of someone else.
    • Details about the records you are requesting, such as a
      • description of records you need (title, subject, date, name of person or business on the records);
      • a case number, such as inspection, citation, infraction, audit, policy, account or investigation number, if known; and
      • the date of the incident, if known.
    • Is the case in or potentially in appeal or other litigation? If yes, please check the appeal/litigation box so we can properly process your request.
  • Email your request to PublicRecords@lni.wa.gov. Please provide as many details as possible to help us locate the records you are requesting.
  • Fill out the Request for Public Records (F101-009-000), then email, fax, or mail it to the following address:

    Public Records Unit
    Department of Labor & Industries
    PO Box 44632
    Olympia WA 98504-4632

    Fax: 360-902-5529
    Email: PublicRecords@Lni.wa.gov

If you have questions, call Public Records at 360-902-5556.


How L&I will respond to your request

Public Records staff will review your request. If we need additional information or clarification about your request, we will contact you.

If we have all the necessary information, we will begin processing your request. We will send you a response within five (5) business days.

The response will be to

  • provide you the records,
  • deny your request,
  • provide a link to access the records if available online, or
  • provide a date of when we estimate we can provide you the records.

What happens while you wait for records?

  • The Public Records Unit staff will contact the agency program who may have records.
  • The program will search for, gather and send records to the Public Records Unit.
  • Public Records staff will review each record to determine if it contains any information that is confidential per Washington state law and will create an exemption log with a brief explanation of the law for all information redacted or withheld.
  • Once the review is complete, we will provide records in electronic format by email if possible otherwise, we will mail a copy of the records on a compact disc.

Public Records Officer

In accordance with RCW 42.56.580, L&I has appointed Public Records Manager Darla Koflanovich as the Public Records Officer and she has designated L&I's Public Records unit as the point of contact.

L&I Public Records contact information

Public Records Unit
Department of Labor & Industries
PO Box 44632
Olympia WA 98504-4632

Phone: 360-902-5556
Fax: 360-902-5529
Email: PublicRecords@Lni.wa.gov


Public Records rules under development

Rulemaking has been proposed to amend the department’s current public records fee schedule in WAC 296-06-120, Copying Fees, to reimburse the costs associated with fulfilling public records requests. Legislation passed in 2017 to amend RCW 42.56.120, which governs agency charges to requestors for providing copies of public records. An agency study will be conducted to determine the actual costs associated with copying, scanning, and delivering records and the guidelines to appropriately assess the fees.

To view all updates for this rule and instructions on how to provide feedback, please visit L&I’s rule page.

Washington Public Records Act (RCW 42.56) (app.leg.wa.gov)

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