Keeping Records of Workplace Injuries

Recordkeeping and reporting of workplace injuries and illnesses

WAC 296-27 requires many employers to keep records of employee injuries and illnesses that occur at their worksites. Records must be kept on an Occupational Safety & Health Administration (OSHA) 300 form.

The records provide injury and illness statistical data and describe the type of injury and, usually, its cause.

These records can be used to:

  • Manage company safety and health programs.
  • Locate workplace hazards.
  • Raise employee awareness regarding safety and health issues.
  • Determine the need for better guarded machinery.
  • Establish the need for additional employee training.

The following types of employers are exempt from OSHA 300 recordkeeping:

  • Employers with ten or less employees.
  • Employers in the retail and services sector; such as:
    • Department stores.
    • Banks.
    • Real estate.
  • Public schools.
  • Libraries.

These records are not used to:

  • Keep records for injuries sustained outside of the workplace.
  • Record minor injuries that only require first-aid treatment and do not involve medical treatment by a doctor or clinic.
  • Prove that a Division of Occupational Safety and Health (DOSH) violation exists.
  • Make decisions affecting workers' compensation.

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