Safety & Health Video Library & Resource Center Policies

Obtain materials for their intended purpose

  • All requests must be made through the Safety & Health Video Library & Resource Center.
  • Library materials are available for loan in Washington State only.
  • Videos are checked out only to you solely for your use. You may not at any time loan them to someone else.

Respect the copyright

  • Unless specifically noted in the catalog and on the materials themselves, all library materials are fully protected by copyright under Title 17 of the United States Code of Federal Regulations.
  • Unauthorized duplication of copyrighted materials will result in immediate cancellation of borrowing privileges and possible fines under Federal law.

Give advance notice

  • You can schedule videos up to 6 months in advance.
  • Please give us 1 week notice before you want to show videos. We ship 1 week before your show date. The videos will arrive 1-2 business days before your show date.
  • Please use the current reservation form posted online to order videos.
  • Olympia area residents must pick up and return videos in person. Allow at least
    2 days for scheduling and 1 day for pickup.

Return videos on time

  • You can borrow up to 5 videos for 1 week.
  • Instead of having a late return, call us to see if we can extend your loan.
  • Three late returns will result in immediate cancellation of borrowing privileges.

Handle videos with care

  • DVDs, if not securely fastened on the hub, will slide around in the case causing
    scratches and damage during shipment.
  • Please be sure to rewind all VHS videos and place each one properly in its
  • VHS tapes can be easily damaged by forcing them into cases backwards or
  • Protect videos from excessive heat or inclement weather during shipment.
  • Video media damaged beyond repair will be charged to you at current replacement
    cost as if it were lost.

Use traceable shipping only

  • You must return videos by traceable carrier. Your only cost for use of the video materials is the cost of return shipping by a traceable carrier such as UPS or FedEx.
  • If you prefer to use the US Postal Service, you must use registered mail only.
  • If you or your shipper loses or damages a video or DVD, you will be charged for the full replacement cost at the current vendor's price, plus taxes, shipping, and handling. The average cost of each VHS or DVD is $500.
  • When shipping by UPS or FedEx (or some other commercial shippers) your package is automatically insured for only $100. You may want to purchase additional coverage.
  • All borrowers, including state employees, must use a traceable shipper unless personally delivering videos to the Tumwater building service location during regular operating hours.

Return videos properly

  • When using a delivery service such as UPS or FedEx, use the printed address on the
    reverse side of your shipping label.
  • If you choose to ship via US Postal Service Registered Mail, we recommend that
    you purchase insurance to protect you in case of loss.
  • Address US Postal Service video shipments to:
    Department of Labor & Industries
    Safety & Health Video Library
    PO Box 44607
    Olympia, WA 98504-4607

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