PWIA Customer Help

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Intents & Affidavits fees increased to $40 July 1, 2008.

Find out why the Intents & Affidavits fees have increased.

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Here are common questions Prevailing Wage Intents and Affidavits (PWIA) users have asked. They are organized in the following categories:

• Information for the Public.
• Getting Started: Creating Intents & Affidavits Forms Online.
• Managing Your Company Information.
• Managing Your Online Forms.
• Help Troubleshooting Problems.

Information for the Public

• How can the public view approved forms?

  To view approved forms, perform the following steps:

  1. Click this link, http://www.lni.wa.gov, or enter this address in your browser Address box and then press ENTER, or click the Go button.
  2. From the Labor and Industries home page, click Trades & Licensing.
  3. Within the left-side navigation menu, click Prevailing Wage.
  4. Under Prevailing Wage, click Intents & Affidavits.
  5. Under Intents & Affidavits, click View Approved Intents & Affidavits.
  6. Click View Approved Prevailing Wage Intents & Affidavits again on the next page.
  7. You can search for a form, by entering the form ID number; in the Form Type drop-down menu, click the selection for form type (Intent, Affidavit, or both), and then click Search.
  8. If you do not know the form ID number, proceed to next step.
  9. From the Value drop-down menu for Form Type, click to select Intents, Affidavits, or Intents and Affidavits.
  10. In one or more of the Value text boxes, enter your search criteria: Company Name. etc.; from the Match by drop-down menu, click to select Exact Match, Begins with or Contains, and then click Search.
  11. To sort the search results, use the Sort text boxes, enter the number you wish to sort by from 1-4 in the box on the row of that search criteria. For example, if you want your search results to sort first by County (A-Z), enter a 1 in the Sort text box of the County row.

Getting Started: Creating Intents & Affidavits Forms Online

• How do I create a new Intent form?

  To create a new Intent form, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From Intents & Affidavits Main Menu, click Create a New Intent.
  3. Under COMPANY, click the Select Company Name button, and then click the line with your Company Name in it to paste it on to the form.
  4. Under PROJECT, click Select Public Agency. Enter the name in the dialogue box. Then click on the correct agency name to paste it on to the form.
  5. Complete the remaining fields.
  6. Dates must be entered in MM/DD/YYYY format.
  7. Click the Select Prime Contractor Name button. Enter the name in the dialogue box. Then click on the correct company name to paste it on to the form.
  8. Complete the remaining fields, including the Owner/Operator box by entering the number of owners on the job.
  9. Under EMPLOYEES' WAGES, click Select Journey Level Trade of employees who will work on the project.
  10. Click to select all desired occupations, and then specify the number of workers needed. Click the Paste Selection button or press ENTER.
  11. From the Wage 00.00, Fringe 00.00, and # of workers text boxes, enter hourly wage, hourly fringe amount, and the number of workers for each occupation.
  12. To save a draft copy (recommended), click Save Without Submitting. Review the form. When the form is complete and the information is correct, click Submit for Approval.
  13. In the Card Number text box, enter your credit card number.
  14. From the Expiration Date drop-down menus, click to select the month and year of your card expiration date.
  15. In the text boxes provided, enter your First Name, Last Name, Street/POB, City, State, and Zip Code.
  16. Click Submit.
• What do I do if the public agency I am looking for is not listed?

  Please double check the information you are entering to locate the public agency and try again. If you are still unable to locate the public agency, please contact the Prevailing Wage Section by sending an e-mail to PW1@LNI.wa.gov, or call the Prevailing Wage Section at 360-902-5335.

• Can I use the system if I don't have a contractor's registration number?

  Yes. You can use the Prevailing Wage Intents and Affidavits (PWIA) system without a contractor's registration license number if you perform service type work such as Building Services, Surveying, and Truck Driving. When you register without a contractor's registration license number, the registration is automatically submitted as a non-contractor registration. The non-contractor registration requires manual approval.

• How do I create a new Affidavit form?

  To create a new Affidavit form, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Create a New Affidavit.
  3. Under COMPANY, click the Select Company Name button, and then click the line with your Company Name in it to paste it on to the form.
  4. Under PROJECT, click Select Public Agency. Enter the name in the dialogue box. Then click on the correct agency name to paste it on to the form.
  5. Complete the remaining fields.
  6. Dates must be entered in MM/DD/YYYY format.
  7. Click the Select Prime Contractor Name button. Enter the name in the dialogue box. Then click on the correct company name to paste it on to the form.
  8. Complete the remaining fields which includes: the Date Intent was filed and the Project Completion date, and the Owner/Operator box by entering the number of owners on the job.
  9. Under EMPLOYEES' WAGES, click Select Journey Level Trade of employees who will work on the project.
  10. Click to select all desired occupations, and then specify the number of workers needed. Click the Paste Selection button or press ENTER.
  11. From the Wage 00.00, Fringe 00.00, # of workers, and # of hours worked text boxes, enter hourly wage, hourly fringe amount, the number of workers for each occupation, and the hours worked by each.
  12. To save a draft copy (recommended), click Save Without Submitting. Review the form. When the form is complete and the information is correct, click Submit for Approval.
  13. In the Card Number text box, enter the credit card number.
  14. From the Expiration Date drop-down menus, click to choose the expiration date.
  15. In the text boxes provided, enter your First Name, Last Name, Street/POB, City, State, and Zip Code.
  16. Click Submit.

  Or, if you created the Intent from within your current account for this project, pull up the approved intent, click the Printer Friendly button. This brings up a floating yellow button with two sides, one saying "Generate Affidavit" (from the Intent) and the other side saying "Print". If the Intent was not created within this account, the button will only allow the print option. Complete the unfilled fields, save, and submit.

• How do I look up prevailing wage rates when I'm in the Prevailing Wage Intents and Affidavits (PWIA) system?

  To look up prevailing wage rates, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Look-up prevailing wage rates.
  3. From the Select an Effective Date drop-down menu, click to choose an effective date.
  4. From the Wage Rates by COUNTY drop-down menu, click to choose the desired county, and then click Journey Wages by County, or Apprentice Wages by County. A list of prevailing wages will display.
  5. The next selection allows you to view all journey wages for a single trade in all counties. You can also view all apprentice wages for a single trade in all counties.
• If I filed an Intent using the paper form, can I file the corresponding Affidavit online?

  Yes. The Affidavit can be filed online even though the Intent was filed on paper.

• How do I correct a mistake on a form that I submitted?

  To protect the integrity of a form once submitted, the department or customer cannot change it. A new form must be submitted with any corrections and another $40 processing fee paid. It is highly recommended that forms be saved as drafts, without submitting, and reviewed for correctness before submitting for approval.

• When will my form be approved?

  Forms filed online are approved within 72 hours.

• Why am I routed back to the User ID and Password prompt when I try to create a form?

  The most common reason is that your bookmark or favorite is no longer usable to log on to the application. A fresh link may be needed to log on. If you are still unable to log on, please contact the Prevailing Wage Section by sending an e-mail to PW1@LNI.wa.gov, or call the Prevailing Wage Section at 360-902-5335.

Managing Your Company Information

• How do I change incorrect company information?

  Company information is retrieved from the Contract Registration Information System (CRIS) database. In order to have your contractor registration or electrical licensing information changed, you will need to contact Contractor Registration and/or Electrical Licensing directly. Documentation may need to be submitted to make changes. Company information may include: address, mailing address, contractor registration number, doing business as, and business name.

  • Contact Contractor Registration at 800-423-7233 for changes to company information related to contractor registration.
  • Send an Electrical Licensing Request for Change of Address form (F500-044-000) for changes to company information related to electrical licensing information.
• How do I change the e-mail address where L&I sends my form approval notification?

  To change the e-mail address where L&I sends your form approval notifications and other notices, do the following:

  1. Use the Maintain Contact Information selection of the Prevailing Wage Intent and Affidavits system client account.
  2. Any change request should also be reported to Transact Washington using the myTransact Account link.
• How do I update my PWIA contact information?

  You cannot change your address as you have submitted on your contractor registration license. You must contact them to change contractor registration information. To update your contact information, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click "Maintain Contact Information."
  3. From the Intents & Affidavits Contact Information Web page, under New Information, enter your new contact information. You can change your e-mail address and your telephone number.
  4. If you desire, in the optional Registration text box, enter an additional contractor registration number to use in conjunction with your PWIA registration.
  5. Click "Save Changes."

Managing Your Online Forms

• How do I find a list of forms that have been approved?

  To find a list of approved forms, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Your Approved Forms.
  3. A list of approved forms will display. Click the line for the one you want.
• How do I find a list of forms that have been submitted but are awaiting approval?

  To find a list of forms that have been submitted but are awaiting approval, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Your Submitted Forms.
  3. A list of submitted forms will display. Click the line for the one you want.
• What happened to the forms that no longer appear in My Approved Forms list?

  The list of approved forms defaults to those filed during the current month. Thus, on June 10, only forms filed June 1 through June 10 will appear. You may change the date range by using the From Date and Thru Date text boxes at the top of the page.

• How do I find a form that I have saved but not submitted?

  To find a form that has been saved (or returned), perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Your Draft/Returned Forms.
  3. A list of draft or returned forms will display. Click the line for the one you want.
• How can I delete drafts of Intents and Affidavits that I created but do not intend to submit?

  To delete drafts of Intents and Affidavits that are created but are not intended for submission, perform the following steps:

  1. Log in to your Secure Access Washington (SAW) account and access your Prevailing Wage Intents and Affidavits (PWIA) system service.
  2. From the Intents & Affidavits Main Menu, click "Your Draft/Returned Forms".
  3. Select the form to be deleted from the Draft/Returned Forms List.
  4. Scroll down to the bottom of the form and click "Delete Form".
  5. From the Microsoft Internet Explorer dialog box, click "OK".
• How do I find a form that has been returned for corrections?

  To find a form that has been returned (or saved as a draft), perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Your Draft/Returned Forms.
  3. A list of draft or returned forms will display. Click the line for the one you want.
• How do I resubmit forms that have been returned for correction?

  To resubmit a form, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Your Draft/Returned Forms.
  3. Click on the form you would like to resubmit.
  4. Complete the requested changes, and then click Submit for Approval.

Help Troubleshooting Problems

• How do I report an error?

  To report an error, perform the following steps:

  1. Log in to the Prevailing Wage Intents and Affidavits (PWIA) system.
  2. From the Intents & Affidavits Main Menu, click Report an error.
  3. From the Intents & Affidavits System Error Reporting Web page, in the Enter the Problem Details Below text box, enter the details of the error you wish to report.
  4. Click Send Problem Report.
  5. If the error is within the PWIA application, please send an e-mail to PW1@LNI.wa.gov.
• When I scroll through the Journey Level Trades, I cannot paste the selections because the paste button will not activate. Why can't I select the trades?

  This issue can occur with telephone modem Internet access users. As stated in the eligibility requirements, the system may not be reliable for modem users because of the large amount of data and the data has not finished loading. Verify that the "Paste Selections" is visible at the top and the bottom of the list before clicking this button or the Enter key. The page will become active once it is fully loaded. Depending on the modem speed, you may still be able to use it. If the "Paste Selections" button at the bottom is not visible, the data has not finished loading. It is recommended that you switch to DSL or other broadband Internet access. A web browser problem can also keep this function from working.

• When I try to choose the Journey Level Trades listings for more than one county, I get a script error/runtime error. How can I select the trades?

  This is most likely a browser issue. Users with Firefox, Netscape, Mozilla, and AOL will experience the "Scripting Error" message. This Internet Explorer (Microsoft) message is letting the user know that it does not understand the request. The PWIA system was made for the exclusive use of Microsoft Internet Explorer 5.0 or better.